How do I book or claim a room?

Depending on your company’s configuration of rooms in your office, Comfy can enable you to book a room, when they are reservable in advance or right away, or claim a room when they are first come, first served.

Open up the Comfy app and navigate to the Rooms page.

  • From here things will vary depending on what type of room configuration is available in your office building.
  • In the Location Center you can see in the descriptions of the rooms if they are bookable or claimable.

bookable_claimable_rooms.png

Claiming an Available Room:

  • You can claim a room simply by going to an available one and starting to work there. Once you arrive in the room, a sensor will pick up that you are in the space and turn that room's marker from a green circle to a gray one on the map, showing that it is occupied. Leaving the room will then make it appear green and available within about a minute’s time.

Booking an Available Room:

On the Rooms Page, if your current location is a bookable meeting room, you’ll see an option to book it.

room-book2.gif

If you’re in a location that is not a meeting room:

  • On mobile: Click "Search for other rooms"
  • On desktop: Scroll through the Location Center (the list on the right side of the screen) for available rooms

Search.png

  • At the top of the Location Center, you can filter for start times, capacity, and floor. By default, this list of rooms will show the current floor you’ve selected in Comfy.
  • Find a room that best suits your needs and click BOOK.
  • You’ll then see a schedule, a field to add a meeting name, and adjustable start and end times. Here you also have the option to add a meeting description and invite guests by email if you’d like.
  • Once you’re set with all the details, click CONFIRM. You’ll then see a brief message displaying your booking confirmation.

Another method of finding rooms is to simply visually search for them on your floor map page.

  • If you see a room marked with green, it’s available!
  • Click on it, and you’ll see a popover with either an option to “Book Room” or a message stating “Available now - Go there to claim it!”.

Book.png     Claim.png

  • For the first come, first served rooms, simply go there to claim it. For Room Booking, choose “Book Room.” 
  • You’ll then see a schedule, a field to add a meeting name, and adjustable start and end times. Here you also have the option to add a meeting description and invite guests by email if you’d like.

Note: Comfy does not currently have access to your email directory, so you’ll need to enter attendee emails manually.

Also, if you don't see fields for emails or meeting description - don't worry! Your company simply uses a calendaring system in which those fields aren't listed in the app.

  • Once you’re set with all the details, click CONFIRM. You’ll then see a brief message displaying your booking confirmation.
Was this article helpful?
0 out of 0 found this helpful

Comments

0 comments

Please sign in to leave a comment.